Office Forms

We use Informed K12 to submit Conference Request Forms, Reimbursement Requests, Purchase Requests, Timesheets, and so on.

Online District Forms – Informed K12

Submitting a Timesheet

Before you begin, please be sure to review and follow the payroll (PR) deadlines. Timesheets are processed on a monthly basis. Please note that PR deadlines are updated every year to align with the Santa Clara County PR schedule. New deadlines will be sent to all sites in June before the new school year starts.

2025-26 Payroll Schedule

Below are the steps for timesheet submission. If you would like to download this information, click here.

General Questions

What do you need to start?
- Your working record.
- Your email address.
After you submit your timecard (Step 1), Informed K12 will send you an email with the link to check your timecard status.
Extended Duty vs. Regular Duty
Timesheets are created only if you work extra hours, outside of your regular work schedule.
How many school sites have you worked at during this pay period?
This is how many timecards you should submit.
If you work at 2 school sites, please submit 2 separate timecards.
Annual mandatory online training is required to be done by the first day of the school year.
Timecards should be submitted to Jesse Darling and Dr. Jewett through Informed K12.
If you attend the orientation training at the beginning of the year
You do not need to create the timecards through Informed K12.
Please make sure you sign in at the entrance, the event managers will send the attendance list to Payroll for payment.

Submission Process

Step 1: Initiator Employee’s responsibility
Access InformedK12 system through the District Website
https://www.mpesd.org/departments/human-resources/office-forms

A screenshot of the MPESD website, showing the Human Resources' webpage Office Forms.

Step 2: Choose “Employee Timesheet”.
You do not need to create an account; you just need to fill out your full name and email address.
Email addresses are important, they will be communication tools for your timesheet’s status.

A zoomed-in screenshot of Informed K12, showing the option for Employee Timesheet.

A screenshot of Informed K12. The Employee Timesheet option has been selected, with the Name and Email boxes filled out.

Picking the "Type" Box

FTE employees working additional time → Choose Extended Duty
All Substitute employees (covering another position) → Choose Substitute
Classified hourly employees (MPAS, Noon Duty, etc.) → Choose Hourly

Step 3: After filling out your working details, please sign “Click to sign here” and choose “Continue”.

A screenshot of the Employee Timesheet form in full.

Please note that if your schedule is more than 5 hours, you must take lunch at least 30 minutes. Confirm lunch break by clicking on “I have added a lunch break or this is not applicable”.

A screenshot of Informed K12. Line 1: Your form has not been submitted yet. Please complete the following:. The second line asks for verification. The third line gives the option for confirming taking a lunch break.

Step 4: Next, submit the form to the site secretary by “Send to recipient”.

A screenshot of Informed K12. The initiator must select the next recipient for Timesheet Review.

InformedK12 will send you a confirmation email that your timecard was submitted as below.

An email from Informed K12. It says: Your form has been submitted.

Your Timecard's Status – Timecard Scenarios

Payment is issued when timecards have been gone through the approval process. You may receive a notification from InformedK12 if your timecards require correction.

Forgot to submit your timecards: InformedK12 will send you an email like below. You can “Access Your Form” to submit it.

An email from Informed K12 that says: Your form is not submitted yet.

Timecards being returned to you: InformedK12 will send you an email like below, and quickly “Access Your Form” to make necessary corrections and RESUBMIT.

An email from Informed K12 that says: This form was sent back to you.

Timecards being denied: InformedK12 will send you an email like below. You can access your form by “Review Your Form” and check the reason. You can also contact the denier or HR or PR for help.

An email from Informed K12 that says: This form was denied.

Timecards being paid: InformedK12 will send you an email like below. The “complete” notice means you will receive payment with the confirmed pay date.

An email from Informed K12 that informs the recipient that their form has been completed.

List of Approvers per Site

Site/Department/Services	Secretary/Supervisor (Step 2)	Principal/Manager (Step 3)
August Boeger Middle	Norma Meza	Raquel Topete
Ida Jew Academy/Valle Vista Elementary	Dominic George	Anthony Alvarado
Mt. Pleasant Elementary/Ida Jew ALAS	Laurie Ortega	Gilbert Rodriguez
Robert Sanders Elementary	Cheryl Garcia	Tammy Rankin-Conover
Sunrise Program	Isela Paiz/Vanessa Ruiz	Lisa Kattenhorn
MPAS - AB	Andres Munoz	Danny Patton
MPAS - IJAVVE	Rafael Pulido	Danny Patton
MPAS - MPIJA	Mikayla Laury	Danny Patton
MPAS - RS	Krissel Afalla	Danny Patton
Special Aide Program	Angie Fernandez	Laurie Breton
Instructional Services	Ana Maestre	Shehnaz Wadhwania
Maintenance/Custodial Work	Theresa Gill	Kevin Hutchings
Food Service	Micaela Garcia	Tracy Huynh
Preschool Program	School site secretary	Jessica Tejada
SELPA	Kimberly Dang	Shelly Ota
Human Resources, Mandatory Training (Keenan), Mentor Program, WVPP	Jesse Darling	Sandra Jewett

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